CYBEX IT Solutions delivers secure digital platforms and responsible AI solutions for event organisers, venues, conferences, exhibitions, entertainment companies and hybrid-event teams. Our solutions connect planning, ticketing, venue resources, attendee communications, exhibitors, check-in, mobile engagement, streaming and responsible event intelligence through controlled phased delivery.
Event and venue platforms
- Event Planning & Operations Management System
- Online Ticketing & Registration Platform
- Venue Booking & Resource Management System
- Attendee CRM & Communication Platform
- Exhibitor & Sponsor Management Portal
- Contactless Event Check-In System
- Mobile Event App & Engagement Platform
- Event Streaming & Hybrid Experience Platform
Responsible AI for events and entertainment
- AI Event Planning Assistant
- AI Attendee Support Chatbot
- AI Attendance & Capacity Forecasting
- AI Dynamic Ticket Pricing Tool
- AI Event Content & Promotion Generator
- AI Attendee Networking & Matchmaking
- AI Event Sentiment Analysis Platform
- AI Crowd Safety & Flow Monitoring Tool
Implementation designed around attendee experience
We begin with event formats, venues, audiences, organisers, workflows, integrations, accessibility, privacy, payments and safety requirements. Delivery can start with one event, venue or operational workflow and expand through testing, training and controlled change.
Integration, privacy and accessibility
Solutions may integrate with payments, CRM, marketing, messaging, calendars, access control, scanners, venue systems, streaming, mobile apps, finance and analytics where authorised interfaces exist. Controls can include minimisation, consent, least privilege, authentication, encryption, audit logs, retention, backups and recovery.
Responsible event AI
AI can support planning, attendee enquiries, forecasting, pricing, content, networking, sentiment and crowd-flow analysis. It requires organiser review, transparent purposes, accessible alternatives and monitoring for bias or harmful outcomes. Safety tools supplement trained teams and emergency plans.
Indicative investment
| Engagement | Setup estimate | Support estimate |
|---|---|---|
| Focused event workflow | From £3,800–15,000 | From £275–1,200/month |
| Integrated event platform | From £11,500–50,000 | From £675–3,800/month |
| Multi-event, streaming or AI programme | From £22,500 | Scoped by audience and service level |
Final pricing depends on events, venues, attendees, integrations, payments, streaming, accessibility and support coverage.
Frequently asked questions
Can you integrate with our ticketing and payment tools?
Yes, where authorised APIs or secure data exchanges are available.
Can we start with one event?
Yes. A controlled event is a practical starting point.
Can the platform support hybrid events?
Yes, including registration, streaming integration and audience engagement.
How is accessibility addressed?
Through accessible design, testing and organiser acceptance against applicable requirements.
How is attendee privacy protected?
Through minimisation, consent, permissions, encryption, logging and retention controls.
How long does implementation take?
Focused deployments may take several weeks; multi-event programmes are phased.
Can AI set ticket prices automatically?
Only within transparent organiser-approved rules; material pricing decisions require human oversight.
Can one platform support multiple venues?
Yes, with separated permissions, resources, events and reporting.
Is live-event support available?
Yes, subject to an agreed support and response plan.
How do we begin?
Share your events, venues, audience volumes, systems and priority workflow for discovery.
Plan your event technology roadmap
Email CYBEX IT Solutions or use the website quotation form.
Events, Venues & Entertainment IT and AI Solutions – Demo Interface
A concept preview of the dashboard your team would use day to day.
| Reference | Item | Owner | Status |
|---|---|---|---|
| #1042 | Events, Venues & Entertainment IT and AI Solutions request | A. Patel | In progress |
| #1043 | Approval step | J. Smith | Awaiting |
| #1044 | Report export | L. Evans | Complete |
Concept demo with illustrative data. Your system is tailored to your workflows, branding and integrations.
Events, Venues & Entertainment IT and AI Solutions – Frequently Asked Questions
What is Events, Venues & Entertainment IT and AI Solutions?
Events, Venues & Entertainment IT and AI Solutions is a bespoke software solution from CYBEX IT Solutions, designed around your processes, so your team works in one secure, central system instead of spreadsheets and disconnected tools.
How much does Events, Venues & Entertainment IT and AI Solutions cost?
Projects typically start from £2,500 for a Starter package, from £6,500 for Professional and from £15,000 for Enterprise. Support starts from £250 per month. You receive a fixed quote after a free discovery call.
How long does implementation take?
Most Starter projects go live in 4 to 6 weeks. Professional and Enterprise projects typically take 8 to 16 weeks depending on integrations and data migration.
Can it integrate with our existing systems?
Yes. We integrate with accounting, CRM, payment, email, SMS and WhatsApp platforms and other business software through secure APIs.
Is my data secure and GDPR compliant?
We build with role-based access, encryption in transit, audit logging and UK GDPR principles, with regular backups and optional UK or EU hosting.
Do you provide training and support?
Yes. Every project includes onboarding and staff training, with ongoing support, maintenance and enhancements available on a monthly plan.
Explore Events, Venues & Entertainment solutions
Choose a focused platform or combine compatible capabilities into one connected implementation.