Supplier Procurement & Purchase Order Platform for Wholesale, Distribution & B2B Trade
Wholesale purchasing has a different shape to most businesses’ purchasing. You are not raising the occasional office supplies order — you are running high-volume repeat orders against agreed supplier pricing, working to landed-cost margins that shift with freight and duty, and managing container or consignment lead times measured in weeks rather than days. A purchase order system built for a services business does not fit that pattern.
Built for practical wholesale outcomes
Tiered supplier pricing
Apply contract prices, volume breaks, rebates and effective-date terms.
Landed-cost visibility
Include freight, duty and currency effects in commercial reporting.
In-transit control
Track containers, consignments and partial receipts across warehouses.
Approved integrations
Connect relevant trade systems where authorised interfaces and suitable data are available.
From approved input to measurable improvement
Configured around your operating model
The platform can support wholesalers, distributors, importers, B2B suppliers, warehouses, procurement, sales, finance, credit control, transport teams, customers, suppliers and executives. Access can be separated by company, branch, warehouse, customer, supplier, role and responsibility.
Operational command centre
Designed for each role
Connect the systems you already rely on
Potential integrations include ERP and accounting, CRM, e-commerce, WMS, barcode tools, EDI, supplier portals, payment services, carriers, telematics, tax services, data warehouses and BI. Availability depends on vendor interfaces, licences, authorisation and data quality.
A phased route to launch
Timings are refined after discovery, integrations and migration requirements are confirmed.
Security, commercial control and responsible AI
Controls can include multifactor authentication, least privilege, encryption, audit logs, segregation of duties, approval limits, retention, backups and recovery testing. AI supports decisions; authorised staff remain responsible for pricing, credit, procurement and operational outcomes.
Security controls
MFA, least privilege, encryption, backups and recovery testing.
Commercial controls
Approval limits, segregation of duties, price controls and audit history.
Responsible AI
Human oversight, known limits, monitoring and safe escalation paths.
Delivery assurance
Testing, reconciliation, training and phased acceptance before scale-up.
Setup and monthly support in USD
Planning estimates only. Final pricing depends on locations, users, SKUs, transactions, integrations, migration, controls and service levels.
Implementation and configuration
Discovery, design, configuration, integration, testing and launch.
Support and continuous improvement
Monitoring, support, updates and continuous improvement.
Remote delivery across key markets
Discovery, implementation, training and support are available across time zones.
Remote projects across states and cities.
UK-registered delivery and support.
Privacy-aware remote implementation.
Flexible delivery across time zones.
Questions about Supplier Procurement & Purchase Order Platform
Can it handle different prices from the same supplier depending on volume?
Yes. Tiered pricing, rebate agreements and contract terms are configured per supplier and applied automatically based on order quantity.
Does it track stock that’s still in transit?
Yes. In-transit and container-level tracking is a distinct stock state, so purchasing and sales both see accurate committed and available stock rather than treating ordered goods as either "nothing" or "in stock."
Can it calculate true landed cost, not just the supplier invoice price?
Yes. Freight, duty and currency movement are factored in so your margin reporting reflects real cost, not list price.
Can it work across multiple warehouses?
Yes. Purchasing decisions are made against true multi-site stock visibility, with receipts allocated to the correct warehouse automatically.
Does reorder respond to actual sales patterns?
Yes. Reorder points are driven by sales velocity and seasonality per SKU rather than a single static minimum across the board.
Can it handle purchasing in USD or EUR while reporting in GBP?
Yes, multi-currency supplier accounts are standard, with reporting converted to your base currency.
Will it integrate with our existing ERP or accounting system?
Yes — common integrations include Sage, Xero, QuickBooks, and warehouse management or e-commerce platforms you already run.
Can we migrate our existing supplier and pricing data?
Yes, though this is usually the part that takes longest — expect a proper data cleaning and validation pass before go-live, not just a straight import.
How long does implementation take?
A single warehouse typically takes 8 to 12 weeks. Multi-site rollouts are phased and scoped individually.
Can we begin with one warehouse or workflow?
Yes. A controlled pilot can validate stock, order and reporting workflows before wider rollout.