Food Safety & HACCP Compliance System for Restaurants
A digital HACCP and food-safety compliance system for restaurants, cafés, takeaways, bakeries, catering companies and multi-location kitchens — built to organise checks, logs and records in one place.
Who This System Serves
Independent restaurants, cafés, bakeries, takeaways, catering businesses, central production kitchens and multi-location food groups worldwide use this platform to standardise food-safety documentation across every site.
Operational Problems It Solves
- Paper HACCP logs get lost, delayed or filled in retrospectively.
- Managers can’t see fridge temperature failures until stock is spoiled.
- Allergen and supplier records live in scattered spreadsheets.
- Head office has no real-time visibility across multiple branches.
- Audit preparation takes days of chasing missing paperwork.
Core Features
Digital HACCP Plans
Structured, editable HACCP plans mapped to your menu and processes.
Temperature Logs
Manual or sensor-fed fridge, freezer and cooking temperature records.
Opening/Closing Checks
Standardised daily checklists completed on mobile or tablet devices.
Cleaning Schedules
Recurring cleaning tasks with sign-off tracking by staff member.
Allergen Records
Dish-level allergen data linked to recipes and menu changes.
Corrective Actions
Logged deviations with required corrective steps and follow-up.
Incident Records
Full incident logging for complaints, spillages or contamination events.
Supplier & Traceability
Supplier documentation and batch traceability linked to deliveries.
Audit Evidence
Exportable, time-stamped records ready for inspections and reviews.
Dashboards & Multi-Site Reporting
Role-based views and consolidated reporting across every location.
How It Works
- Discovery of sites, workflows and existing checks.
- HACCP plan and checklist configuration.
- Sensor and device connection where applicable.
- Staff role and permission setup.
- Pilot at one location before rollout.
- Full deployment with dashboard reporting live.
Integrations
The system can connect with wireless temperature sensors, POS and inventory platforms, supplier ordering systems, email/SMS alerting, and BI/reporting tools. Integration depth depends on each third-party system’s available API and documented endpoints; not every provider supports the same level of connectivity.
Security, Backups & Compliance Wording
Data is protected with access controls, encrypted transmission, regular backups and audit-trail logging of record changes. Where applicable to UK/EU operations, data handling can be configured to align with GDPR principles for storage, access and retention.
Implementation Process
- Initial consultation and scope review.
- Site and menu data collection.
- System configuration and plan build.
- Hardware/sensor installation if required.
- Staff training across roles.
- Pilot testing and adjustments.
- Go-live with ongoing support.
Delivered remotely to restaurant groups worldwide, with on-site support arranged where practical.
Indicative Pricing (GBP)
| Package | Investment |
|---|---|
| Starter | £1,900–£3,800 |
| Professional | £4,500–£11,500 |
| Enterprise | From £13,500+ |
Ongoing support ranges from £125 to £1,100+ per month depending on sites and features.
Why CYBEX
- Built specifically around restaurant kitchen operations, not generic checklists.
- Configurable to single sites or complex multi-location groups.
- Works alongside your existing kitchen and front-of-house tools.
CYBEX IT Solutions also builds related restaurant tools, including our Restaurant solutions hub, Recipe Costing system, Restaurant POS, Kitchen Display System (KDS) and Online Ordering platform, which can connect where suitable APIs are available.
Frequently Asked Questions
Does this software make us HACCP compliant?
It organises your process; compliance still depends on correct use and qualified oversight.
Is digital record-keeping legally accepted?
Many authorities accept digital records; confirm requirements with your local food-safety body.
Can it manage multiple restaurant locations?
Yes, with site-level checks and consolidated head-office reporting.
What happens if a temperature check is missed?
Alerts and dashboard flags notify managers so action can be taken promptly.
Does it integrate with our POS or KDS?
Integration is possible where the relevant system offers a supported API.
Can allergen data be shown to customers?
Allergen records can be linked to menus for staff and customer reference.
How long are records retained?
Retention periods are configurable to match your operational and legal needs.
Is extensive training required for staff?
The interface is designed for daily use by kitchen and floor staff.
Is internet access required for logging?
Most functions need connectivity; offline entry options depend on configuration.
Does CYBEX supply temperature sensors?
Sensor hardware can be sourced or connected as part of setup.
Can external auditors view records directly?
Read-only access can be granted for inspections where required.
What happens during a system outage?
Manual fallback checklists are recommended alongside the digital system.
How is data backed up?
Data is stored with regular backups and access-controlled audit logging.
Ready to Simplify Food Safety Compliance?
Talk to CYBEX IT Solutions about a HACCP system built for your kitchens.